A major legislative change
From October 20, 2025, a new regulation will require all licensed gunsmiths to use a digital system to maintain their registers. This digitalization is mandatory and aims to ensure the authenticity, integrity and readability of data.
Unlike other European countries, the Belgian authorities will not provide an official platform. It is therefore up to each gunsmith to choose a solution compliant with legal requirements. The absence of prior certification further complicates the situation, making the choice of reliable software essential to remain compliant.
Why is this digitalization essential?
The registration of firearms, ammunition and proof test parts has been mandatory since the arms law of January 3, 1933. However, with technological evolution, paper tracking methods no longer guarantee a sufficient level of security and traceability. This is why the introduction of digital registers becomes a necessity.
Digitalization aims to:
- Reduce errors and fraudulent manipulations
- Facilitate audits and regulatory controls
- Ensure optimal traceability of weapons and ammunition
- Improve inventory management efficiency for gunsmiths
What are the criteria for good digitalization software?
A system compliant with legal requirements must meet several criteria:
- Data authenticity: guarantee of the identity of the information provider
- Content integrity: impossibility of modifying recorded data
- Data readability and archiving for the entire duration of accreditation validity
- Cybersecurity: protection against fraud and data manipulation
- Compatibility and interoperability with other systems (cash register, accounting, inventory management)
- Accessibility and ease of use: the software interface must be intuitive and allow quick access to necessary information without overly complex processes.
- Task automation: the system must allow automating certain entries and generating reports to lighten the administrative burden of gunsmiths.
- Data backup and recovery: it is essential that the software offers regular information backup and allows its recovery in case of technical incident.
- Mises à jour et support technique : un bon logiciel doit être régulièrement mis à jour pour rester conforme aux évolutions réglementaires et proposer un support en cas de problème.
TSC : Votre Partenaire pour une Transition Réussie
At TSC (The Service Company), we support gunsmiths in this digital transformation by offering solutions tailored to their specific needs. We ensure that each gunsmith shop can adopt a system compliant with legal requirements while optimizing its management processes.
Our services include:
- A needs analysis and customized support to choose and implement the best digital solution
- Dedicated training and technical support to ensure a smooth transition
- Une mise en conformité assurée avec la réglementation et une anticipation des évolutions futures
Conclusion
Digitalization of gunsmith registers is a legal obligation but also an opportunity to modernize and optimize your management. With TSC, you benefit from expert support for effective and stress-free compliance.
Do you want to anticipate this change and find an adapted solution? Contact us today for a personalized consultation.
